The easiest way to start storing any information within SharePoint is creating lists. There are items such as tasks, calendars, and discussions that are all classified as lists. To start, let’s create a custom list.
Custom lists allow you to place specific information inside them as well as create any amount of columns you desire for your data.
First step is to go to Site Actions >> Create.
Under Customs Lists, click Custom Lists.
Enter a name and description of your list. You will also be able to decide whether or not you would like to display this in the Quick Launch bar for navigation purposes. If you choose No, don’t worry you will still be able to get to your list.
Then simply click Create. After you click Create, SharePoint will automatically take you into the Custom List that you created. As you can see, it is pretty boring and basic. Let’s add some columns to our list.
Click the Settings dropdown of your custom list and select Create Column.
On this screen, you will enter in specific information that applies to the data you want in this list. As you can see you are provided with many options as far as the format of the column, whether it is required or not, and the number of characters that user can enter.
Click OK and you are finished with that column. Repeat this process for as many columns as you would like your list to have.
If you have tried creating a Basic Page, you should go ahead and continue exploring with creating Sites and Workspaces.
From the main site collection, click the Site Actions button and choose Create from the dropdown.
Under Web Pages on the next screen, click Sites and Workspaces.
Start by giving your site a name and description so your users know what the site is all about. Then enter a web address (URL) for your site. You’ll notice in the picture that I have underlined the example that SharePoint gives to assist you in creating a new site address.
Next you will select a site template. Depending on whether you are running MOSS or WSS, your available options will vary. On the right, you will see the site template choices available to you. Once you highlight one, a preview of the template will display with a brief description of the template.
After you are done choosing your template, set the permissions. As my picture illustrates, if you select “Use the same permissions as the parent site”, one set of user permissions is shared by both sites. Consequently, you cannot change the user permissions on your new site unless you are an administrator of the parent site.
On the other hand, if you select “Use unique permissions”, once you click Create you will be prompted to specify those permissions.
The last task is selecting the Navigation desired. You can choose for the site to be listed in the Quick Launch bar which is the left side navigation section for SharePoint site. And/or you can choose for the site to be displayed in the top link bar which is the top tabular section of each site.
Click Create and your Site or Workspace is created. You will have much more functionality than a Basic Page. Certain functionalities may vary depending on which site template you selected. Start playing around with all of them and you will quickly be familiar with advantages and disadvantages. Then you can keep growing your SharePoint site with as many useful page as you desire.
Basic Web Pages are the easiest to setup and get you going in SharePoint right away. Here is how to do it:
From the main site collection, click the Site Actions button and choose Create from the dropdown
Under Web Pages on the next screen, click Basic Page.
Give the Basic Page a name and choose where you would like it saved. Then click Create.
After you click Create, the page will open along with the Rich Text Editor window in front of it. Type whatever you would like to display on the page. The toolbar also gives you options to change fonts, add pictures, etc.
Click save and your work appears on the page. You have now created your first custom page.
MOSS Search is great because it not only crawls documents for search results, but it crawls the content inside the documents as well. However, MOSS “out-of-the-box” will not crawl the content of PDF files. Have no fear! I wouldn’t be writing this blog if I didn’t know the steps to the solution. Check out the following process:
The first step is to download and install the Adobe iFilter http://www.adobe.com/support/downloads/detail.jsp?ftpID=2611
Before you run the installer on the server where your MOSS is located, stop the IIS Admin service by running IISReset /stop from your Command Prompt. After the iFilter is finished installing, start the IIS Admin service by running IISReset /start.
Next go to your Shared Services site under SharePoint 3.0 Central Administration 
Then click Search Settings under Search.
On the next screen, choose File Types.
Add the .pdf file type to the index list. In the box, simply type pdf.
You may also want the PDF icon to display within the search results itself. Currently this icon is not available within SharePoint. It is very easy to grab though.
Download the PDF icon (select ’small 17 x 17′) from http://www.adobe.com/misc/linking.html
Name the icon “pdficon.gif”.
Save the icon in the following location: c:\Program Files\Common Files\Microsoft Shared\web server extensions\12\Template\IMAGES
Next you will need to edit the .xml file that SharePoint uses to map file types to icons. This file is the DOCICON.XML file. It is located here: c:\Program Files\Common Files\Microsoft Shared\Web server extensions\12\Template\Xml\DOCICON.XML
Open the XML file in Notepad or SharePoint Designer. Add the following code in the <ByExtension> section: <Mapping Key=”pdf” Value=”pdficon.gif”/>. Save the file.
Run iisreset from your command prompt. When that is finished, run your Search crawls. Now you should be able to search the contents of PDF files and have a PDF icon as display as the document image.
After you have freshly installed MOSS, you want to go check out the site collection you created. When you type in the site of your SharePoint site, you get a login prompt all of sudden.
This can be really annoying to have to log on again every time you want to go to SharePoint. There is a simple fix for this. Open up a fresh Internet Explorer and click on Tools >> Internet Options.
While in Internet Options, click the Security tab. Highlight the Local Intranet icon. Then Click Sites.
For the next pop up after you click sites, choose Advanced.
Then enter the name of your SharePoint site. Make sure the box for “Require server verification (https:) for all sites in this zone” is unchecked. Click Add.
Internet Explorer 7.0 by default changed their security settings from previous IE versions. Now that you have added your SharePoint site to the Local Intranet you will be automatically logged in with your current user name and password every time you access your SharePoint sites. These instructions are good for any of your users that will access MOSS within your company.
By default SharePoint allows a maximum file size of 50MB that can be uploaded into any document library. Depending on your situation, this might be too much or too little for your needs when uploading. To change the maximum file size, do the following:
Go to SharePoint Central Administration >> Application Management tab.
Under the Office SharePoint Server Shared Services section, select Create or configure this farm’s shared services.
Select your web application that you would like to change.
On the next page, go to the Maximum Upload Size section and enter your desired max upload size
The maximum upload size that MOSS will allow is 2047 MB.
If you increase the file size limit, your site might occasionally time out for users while they are uploading files. To accommodate this increase the default time out property for IIS. Now you have successfully restricted or increased the size of uploads for your MOSS site. You can repeat this process if you have multiple web applications for your site collections.
What happened to me recently was while installing Visual Studio 2008 Team Edition in a demo virtual machine I got an error saying “Error 1330: A file that is required cannot be installed because the cabinet file DRIVELETTER:\SOMEPATH\cabNUMBER.cab has an invalid digital signature. This may indicate that the cabinet file is corrupt.”.
I was trying to install Visual Studio 2008 in an existing Virtual Machine on Virtual Server 2005 R2.
At first I thought it was happening because I mounted the .iso image over the network, however when this happened a second time with the ISO image on my harddisk I figured that that couldn’t be the issue.
For the installation the third time I chose ‘custom’ instead of the ‘default’ option.
I went through the list of options that were there and unchecked the option C++ and SQL Express and the installation was successful after that. You can always install SQL Express afterwards if you want to, even download it from Microsoft’s website. I really didn’t need SQL Express or C++ – so in my case I was actually happy that I was forced to look over the options.
From the various posts I have been reading it has something to do with the way an .iso is mounted and the software you use. Different people have had success with using other software to mount the iso image.
Since I was just using the built in Virtual CD/DVD drive it could be that there is some kind of an issue with that.
If you found some other solution for the problem or the solution mentioned above worked, leave a comment and tell others about it!
For MOSS, there are a number of web parts available that you do not have in WSS 3.0. These web parts can be used with any site including the My Site function for each individual. A friend of mine wanted to use a very common one known as the Page Viewer web part for his personal SharePoint site.
So he simply ran through the steps. He went to Site Actions >> Edit Page. He selected the zone where he wanted to place his web part and went to the Add Web Part list. The Page Viewer web part is located in the Miscellaneous section. When my user went to this section, it wasn’t there!
There was only one web part under Miscellaneous known as Contact Details. This can be a common issue for any site. But there is a simple solution. You need to activate certain functions for sites. For the purpose of My Sites, here is what you can do.
Go to Site Actions >> Site Settings.
Go to Site Collection features under the Site Collection Administration column.
You will see that some features are active and others are not.
If you want to play it safe, activate all of the features. This will give you the ability to use all the web parts and features that MOSS has to offer. Otherwise, activate the ones you need.
Now when my user went back into editing the page, he found his Page Viewer web part under Miscellaneous and many others.
For a future reference, if web parts are not available on a Site Collection, have the site collection administrator activate features.
There will come this time, either in development or maybe even in production when you are presented with that annoying ‘friendly?’ error page that SharePoint displays when there is an issue somewhere in the code.
Of course this makes debugging a pain, however – there is a solution to turn the ‘friendly’ SharePoint error messages off and get the ASP.NET error message along with the call/stack trace outlining the issue.
By making two quick adjustments to the web.config file for the particular site we can turn the ‘friendly’ SharePoint Error message on / off.
- Follow the following instructions to do so:
- On the Web server, navigate to the site directory: [Drive Letter]:\Inetpub\wwwroot\wss\VirtualDirectories\[directory for site]
- Make a quick backup of the web.config file (simply copy / paste the file in the same directory)
- Open the web.config file in Notepad.
- Search for “CallStack”. Change the CallStack status to “true”. Example: <safemode maxcontrols=”200″ callstack=”true” directfiledependencies=”10″ totalfiledependencies=”50″ allowpageleveltrace=”false”>
- Search for “CustomErrors”. Change the mode to “Off”. Example: <customerrors mode=”Off”>
- Save and close the file.
And there you go, now you will see the the ASP.NET error message along with the call stack/stack trace screen outlining the issue.
To turn the SharePoint ‘friendly’ error messages back on, just walk through the steps setting the CallStack to “false” and customErrors mode to “On”.
As a user is working in SharePoint, a number of lists and libraries can be created. These lists or libraries might not be relevant for everyone. But due to the nature of MOSS and how its search crawls sites, these irrelevant lists or libraries will show up in search results. Here is a simple but often overlooked function to optimize search results for your users.
Go to your list or library you want to exclude. For example, I will be using list of Links that was created. Once in the Links list, I click on the Settings drop down and choose List Settings.
Go to Advanced Settings under the General Settings column on the next page.
On the Advanced settings page, go to the Search section and choose the “No” radio button for “Allow items to appear in Search results”.
Now, this list will be excluded from your next search crawl. This will assist your users in getting the most relevant search results and they won’t have to drudge through miscellaneous lists and links. Anyone with the appropriate permissions is able to set these criteria in the advanced settings. Hopefully, this will save a headache for your SharePoint site administrator since I know how much you all love to give these guys tasks to do.
Loading ...